It’s a new decade, which means you’re probably thinking of ways to build your business over the next decade. A well-organized back end is the foundation for any thriving company. QuickBooks is a tried-and-true but still incredibly relevant method of doing just that. First, you’ll need to learn how to make the most of implementing the software into your company.
QuickBooks includes a Getting Started Tutorial that is easy to follow, but it only teaches you the basics of the application. The basics are great, but they won’t help you get the most out of your experience. There are dozens, if not hundreds of ways to manage QuickBooks implementation for your business and customize it to your needs. If you take a class from a teacher who specializes in the software, you’ll learn how to use the application for everything from sending invoices to managing entire projects.
Even if you set reminders for yourself, remembering to send all the important correspondence your business requires is hard to do. This is especially true if you’re a sole proprietor who operates every part of your business on your own. QuickBooks lets you set up automated emails for a wide variety of needs, including sending invoices to your clients, emailing sales reports, paying your vendors, and more. If you subscribe to QuickBooks Payments, you can even let your customers pay their bills online, and the application will automatically record it for you.
If you have business partners or employees who also use your QuickBooks account, you might notice that different users have created accounts for the same vendors or clients, creating an overlap that bogs down the system. Create more organization by merging similar accounts. Choose an account name, then choose another to merge them. Right-click and paste the name of the one you want them all to merge to. Click save and verify the merge. Do this for every set of similar accounts to clean up the space quickly.
While many businesses still use the QuickBooks software, a growing number of them are migrating toward the cloud-based QuickBooks Online option. Although the desktop version still offers more features, the online version isn’t far behind and makes it easier for you to access the business information you need when you aren’t in the office.
You can’t learn to use a new application overnight, so don’t try to do too much at once. Implement the basics first and ensure they work for your company before moving to a customization process. Slow but steady ensures you have a successful migration to QuickBooks.
